Administrative Assistant, School of Communications
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Job no: 496212
Work type: Full-time
Campus: Mount Carmel - Hamden, CT
Categories: Staff
| Overview: |
Quinnipiac University invites applications for the position of Administrative Assistant, School of Communications. This position will provide receptionist and secretarial duties for the staff and faculty of the School of Communications. |
| About Quinnipiac: |
Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing, and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review's "The Best 388 Colleges." The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships, and construction of an ambitious set of capital projects. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X. |
| Responsibilities: |
- Perform word processing duties such as correspondence, contracts, minutes, reports, schedules, rosters, forms, etc. Edit work for accuracy, format, and punctuation.
- Serve as receptionist for the school, receiving visitors, answering phones, distributing messages, and providing information within scope of knowledge and authority. Aid new employees with logistics.
- Assist in school budgeting, purchasing, and faculty receipt processing and reimbursement.
- Coordinate all School of Communications office moves.
- Review incoming mail for appropriate distribution and action.
- Assist department Chairs with all DEC/SEC arrangements.
- Utilize university selected software to retrieve and maintain information. Post announcements on MyQ.
- Document and maintain faculty committee service and admissions event coverage.
- Coordinate online student course evaluations at mid and end of semester.
- Arrange conferences including travel arrangements and meetings as required, notify participants, and arrange for all materials, facilities and support functions.
- Organize and maintain departmental records including syllabi, course descriptions and special topics classes, assuring efficient retrieval.
- Collect school events information and flyers provided by faculty and maintain and distribute school calendar of events.
- Perform additional secretarial duties as assigned.
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| Education Requirements: |
- High School Diploma or GED required.
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| Qualifications: |
- Administrative Assistant experience including Microsoft Office experience.
- Attention to detail.
- Proficiency in data entry, understanding of accounting principles.
- Excellent communication skills.
- Strong organizational and planning skills.
- Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion.
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| Special Instructions to Applicants: |
TO APPLY:
Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac' commitment to diversity and inclusion, and contact information for three references on the application form.
- Please note this is a Grade 5 position in the Clerical Union
- The hourly rate is $24.83
- The work week is 35 hours per week
- This position requires the successful completion of a Microsoft Office skills test and background check
We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.
Quinnipiac University is an Equal Opportunity Employer.
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Note to Faculty/Staff Applicants Only:
If a final candidate is a current or previous Quinnipiac employee, the hiring manager must obtain a reference check from the candidate’s current or former manager before making an offer of employment. If the candidate's current or most-recent Quinnipiac supervisor is unavailable, the hiring manager should contact Talent Acquisition for assistance in determining the appropriate alternate contact:
Advertised: Eastern Standard Time
Applications close: Eastern Standard Time
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