Administrative Assistant, Residential Life/Housing
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Job no: 496211
Work type: Full-time
Campus: Mount Carmel - Hamden, CT
Categories: Staff
| Overview: |
Quinnipiac University invites applications for Administrative Assistant, Residential Life/Housing. This position will perform administrative, staff assistance, and clerical duties required to support the Offices of Residential Life/Housing. |
| About Quinnipiac: |
Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing, and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review's "The Best 388 Colleges." The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships, and construction of an ambitious set of capital projects. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X. |
| Responsibilities: |
- Serve as a Front Desk receptionist and coordinate the student assistant work schedules, training, and assigning duties.
- Perform all clerical duties such as: correspondence, reports, forms, statistical data, data entry, expense reconciliation, programming of key cards, photocopying, etc.
- Utilize Microsoft Office Suite (Excel, Word, PowerPoint) for completing daily tasks.
- Communicate professionally and with a positive attitude with parents/families, students, and campus partners.
- Review incoming mail and packages for appropriate distribution and action.
- Take messages, relay information, respond to voicemail and email messages for Residential Life/Housing inboxes, and answer questions within scope of knowledge and authority.
- Responsible for organizing, filing, and instant retrieval of department information.
- Maintain a variety of records such as: residence hall assignments, payments, contracts, and room keys.
- Maintain student housing data in the Housing software system.
- Order and track supplies for Residential Life/Housing.
- Arrange meetings, notify participants, and prepare required materials.
- Submit facilities work requests and follow up to ensure issues are resolved.
- Other clerical duties as assigned.
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| Education Requirements: |
- High School Diploma or GED required.
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| Qualifications: |
- Ability to handle sensitive issues and maintain confidentiality.
- Attention to detail.
- Excellent communication skills.
- Administrative Assistant experience including Microsoft Office experience.
- Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion.
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| Special Instructions to Applicants: |
TO APPLY:
Applications must be submitted electronically and include a resume and contact information for three references on the application form.
- Please note this is a Grade 5 position in the Clerical & Technical Union.
- The hourly rate is $24.83.
- This position requires the successful completion of a Microsoft Office skills test and background check.
Quinnipiac University is an Equal Opportunity Employer.
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Note to Faculty/Staff Applicants Only:
If a final candidate is a current or previous Quinnipiac employee, the hiring manager must obtain a reference check from the candidate’s current or former manager before making an offer of employment. If the candidate's current or most-recent Quinnipiac supervisor is unavailable, the hiring manager should contact Talent Acquisition for assistance in determining the appropriate alternate contact:
Advertised: Eastern Standard Time
Applications close: Eastern Standard Time
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