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Clerkship Coordinator - School of Medicine

Apply now Back to search results Job Number: 495671
Type: Full-time
Campus: North Haven - North Haven, CT
Categories: Staff

Overview: Under the supervision of the Director of Medical Education and the direction of the discipline-specific Clerkship/Course Director, this position manages the third- and/or fourth-year clerkship/course programs to ensure they provide efficient, inclusive, and equitable services to students and administrative support for Clinical faculty. The Clerkship Coordinator is tasked with nurturing and sustaining inclusive relationships with faculty, students, staff, and administration. Collaborative efforts with other clerkship coordinators are essential to support the delivery of outstanding clinical learning opportunities for all medical students at the Netter School of Medicine (SOM).
About Quinnipiac: Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,000 students in more than 130 degree programs through its Schools of Business, Communications, Education, Computing, and Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts and Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review's "The Best 388 Colleges." The university is in the midst of program expansion and renewal for both traditional and adult learners, attraction of diverse communities, development of innovative corporate partnerships, and construction of an ambitious set of capital projects. For more information, please visit Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.
  • Administration and communication
    •  Provide primary administrative support for the clerkship director in matters relating to the clerkship
    • Communicate with clerkship director, faculty, students, medical school and clinical site administration to coordinate the day-to-day activities of the clerkship
    • Collaborate with clinical sites to schedule and manage student rotations
    • Plan and manage clerkship events including space reservations, online links, communication, refreshments, technology, and meeting minutes
    • Use standard operating procedures for the Clerkship Coordinator role and making recommendations for improving processes
    • Coordinate financial transactions, including entering requisitions and expenses, processing expense reports, paying invoices, procuring supplies, and transferring funds in accordance with university policy and procedure
    • Serve as a representative on school and university committees.
      Curricular Material Management
    • Implement and utilize software, web-based tools, and other technologies to manage the curricular content, faculty and student assessment, and course evaluation
    • Oversee the production of curricular materials; edits and formats materials to conform with standards and templates
    • Implement and maintain a clear file management structure to ensure ready access to curricular materials for all clerkship operations, including accreditation.
      Assessment and Evaluation
    • Collect program evaluation and assessment data and run routine reports
    • Maintain grading database and prepares grades for approval and final submission
    • Manage communications around clerkship requirements including procedures, encounters, assignments, and examinations
    • Serve as a proctor for exams
    • Ensure timely submission of grades to the registrar
  • Accreditation
    • Apply the relevant LCME standards for accreditation, develop and ensure a database for numerical and narrative information related to the clerkship and prepare documents as needed for LCME review and ensure compliance with all University, accreditation, hospital and site policies and procedures
  • Faculty Data
    • Maintain accurate clinical information database for faculty, and work with the administrative support for faculty affairs on appointment of faculty within the designated department.
  • Cross coverage and other duties
    • Provide cross coverage and/or support to other curriculum coordinators as needed
    • Engage in other duties as assigned
Education Requirements:
  • Bachelor's degree required
  • Experience may substitute for some of the above education requirements
  • Minimum of 2 years experience in an academic medical center or healthcare related field
  • Excellent written and oral communication skills, including interpersonal skills to work effectively with students and personnel at all levels
  • Exceptional organizational and time-management skills
  • Detail-oriented approach to all work
  • Excellent computer and Microsoft Office Suite skills
  • Basic book-keeping skills
  • Experience with learning management systems is preferred
  • Professional who exhibits the utmost discretion and confidentiality
  • From time to time, this position may require responding to urgent matters after hours
  • Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion
Special Instructions to Applicants:


Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac' commitment to diversity and inclusion, and contact information for three references on the application form.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an Equal Opportunity Employer.

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