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Academic Affairs Specialist

Apply now Back to search results Job Number: 493901
Type: Full-time
Campus: Mount Carmel - Hamden, CT
Categories: Staff

Overview: The Academic Affairs Specialist will assist and support full-time and part-time faculty and serve as a key liaison with adjunct faculty teaching at Quinnipiac University. Reporting to the Vice President for Academic Innovation and Effectiveness, the Academic Affairs Specialist will be responsible for the management and implementation of the adjunct faculty and summer teaching contracts in accordance with institutional policies. The Specialist will coordinate faculty participation in Commencement and other Commencement activities, contribute to annual Academic Catalog updates, maintain the internal web sites for Academic Affairs, and manage special projects.
About Quinnipiac: Quinnipiac is a private, coeducational, nonsectarian institution located 90 minutes north of New York City and two hours from Boston. The university enrolls 7,000 full-time undergraduate and 3,000 graduate and part-time students in 100 degree programs through its Schools of Business, Communications, Education, Engineering, Health Sciences, Law, Medicine, Nursing and College of Arts and Sciences. Quinnipiac consistently ranks among the top regional universities in the North in U.S. News & World Report's America's "Best Colleges" issue. Quinnipiac also is recognized in Princeton Review's "The Best 380 Colleges." Quinnipiac has been named a "Great College to Work For" as determined by a comprehensive industry survey. For more information, please visit An education at Quinnipiac embodies the University's commitment to preparing graduates for 21st century careers and citizenship, creating an inclusive, excellence-driven community, nurturing and positively impacting internal, local and global communities and fostering lifelong connections and success. The University believes in educating a diverse student body to become valued and contributing members of their communities through vital and purposeful educational programs. Students engage with real-world issues through practice and considering different perspectives. The University's innovative curriculum further prepares undergraduate and graduate students to understand their roles and responsibilities as members of the Quinnipiac community as well as the larger national and global communities.
  • Implement and manage all aspects of adjunct faculty and supplemental teaching contractual processes, including, but not limited to, calculating stipends based on university policies; generating course assignment letters; maintaining system record and files; transmitting information regarding course assignments, payments and additional stipends.
  • Assist adjuncts and Human Resources with benefits eligibility. Review and report on compliance with the Affordable Care Act as it pertains to adjunct faculty. Review, approve and coordinate adjunct laptop requests.
  • Assist with on boarding and orientation for new faculty. Maintain the Adjunct Faculty Resource Guide and internal website with helpful resources for adjunct faculty. Maintain adjunct faculty digital files.
  • Serve as the key liaison with adjunct faculty, including but not limited to a monthly adjunct faculty newsletter, meet & greet events, and faculty development opportunities in collaboration with the Center for Teaching and Learning.
  • Help resolve questions and issues related to academic policies and procedures, particularly as they relate to adjunct faculty.
  • Coordinate with various members of the academic community for yearly edits to the academic catalog.
  • Oversee a committee of past recipients and faculty senators responsible for the Outstanding Adjunct Faculty Award.
  • Compile and coordinate the academic calendar. Support the faculty senate voting process.
  • Provide reports and prepare analysis on adjunct faculty headcount, workload, contract status, and stipends for department chairs, program directors, deans, academic affairs, payroll, human resources, admissions, university events, and other offices as required.
  • Create and maintain the internal websites for academic affairs.
  • Act as liaison between the commencement committee and the schools. Coordinate faculty participation in Commencement activities, awards to graduating seniors and student speakers. Attend all commencement ceremonies and practices.
  • Collaborate on special projects that contribute to QU’s strategic plan, administrative efficiency and effectiveness, and excellence in service to students, faculty and staff.
Education Requirements:
  • Bachelor's degree required
  • Master's degree preferred
  • Experience may substitute for some of the above qualifications
  • 2-3 years of experience of related experience, preferably in a higher education setting.
  • Advanced skills with Microsoft Excel, highly proficient with mail merges and Office 365.
  • Ability to learn new software programs quickly.
  • Excellent interpersonal, written and verbal communication skills.
  • Excellent organizational and project management skills, detail-oriented.
  • Strategic thinker with ability to develop and execute process improvements
  • Effective team player with demonstrated ability to manage professional relationships
  • Self-motivated with the ability to oversee projects independently from conception to completion
  • Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion
Special Instructions to Applicants: TO APPLY:

Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position, especially their advanced skills with Microsoft Excel and mail merges, and Quinnipiac's commitment to diversity and inclusion, and contact information for three references on the application form.

Quinnipiac University has a strong commitment to the principles and practices of diversity and inclusion throughout the University community and welcomes candidates who enhance that diversity.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an Equal Opportunity Employer.

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