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Dean's Secretary, School of Nursing

Apply now Back to search results Job Number: 493051
Type: Full-time
Campus: North Haven - North Haven, CT
Categories: Staff

Overview: Quinnipiac University invites applications for the position of Dean's Secretary in the School of Nursing.  This position will support the School of Nursing's strategic initiatives and the pillars of holism, inclusivity, and interprofessionalism. 
About Quinnipiac: Quinnipiac is a private, coeducational, nonsectarian institution located 90 minutes north of New York City and two hours from Boston. The university enrolls 7,000 full-time undergraduate and 3,000 graduate and part-time students in 100 degree programs through its Schools of Business, Communications, Education, Engineering, Health Sciences, Law, Medicine, Nursing and College of Arts and Sciences. Quinnipiac consistently ranks among the top regional universities in the North in U.S. News & World Report’s America’s “Best Colleges” issue. Quinnipiac also is recognized in Princeton Review’s “The Best 380 Colleges.” The Chronicle of Higher Education has named Quinnipiac among the “Great Colleges to Work For.” For more information, please visit www.qu.edu. An education at Quinnipiac embodies the University’s commitment to preparing graduates for 21st century careers and citizenship, creating an inclusive, excellence-driven community, nurturing and positively impacting internal, local and global communities and fostering lifelong connections and success. The University believes in educating a diverse student body to become valued and contributing members of their communities through vital and purposeful educational programs. Students engage with real-world issues through practice and considering different perspectives. The University’s innovative curriculum further prepares undergraduate and graduate students to understand their roles and responsibilities as members of the Quinnipiac community as well as the larger national and global communities.
Responsibilities:
  • Supports the School of Nursing’s strategic initiatives and the pillars of holism, inclusivity, and interprofessionalism.
  • Maintain the confidentiality of faculty, staff, and students with respect to personal, academic, and related professional issues that are presented to the dean’s office.
  • Maintain phone coverage, greet visitors and students, take messages, relay information and respond to electronic messaging. Review and route incoming mail and email for appropriate distribution and action. Handle high public contact efficiently and professionally.
  • Have knowledge of Quinnipiac policies and procedures, catalog, and the student handbook; answer questions within scope of knowledge and authority.
  • Schedule and maintain electronic calendar for the dean’s office administrators. Maintain the electronic School of Nursing calendar of meetings and events.
  • Maintain general awareness of the timeline for major events and projects; take initiative and look for opportunities to assist, including with the organization, preparation and ordering for receptions, open houses, information sessions, and other university events. Some occasional weekend and evening coverage may be required for special events.
  • Arrange conferences, meetings and travel as required, notify participants, and arrange for all materials, food, facilities, technical equipment, and support functions. Work with the Director, Business Operations and Administration, to arrange logistics for site visits by accreditation visitors and coordinate arrangements. Assist with the organization, preparation and ordering for receptions, open houses, information sessions and other University events. Schedule and coordinate meetings inclusive of all related logistics.
  • Use University software to perform duties such as correspondence, spreadsheets, dean’s list cards, meeting minutes, reports, presentations, grants, forms and memos. Edit work for accuracy, format, spelling, punctuation and construction. Assure timely completion of all material. Gather and enter data for the preparation of various reports/documents. Attend, document, maintain and post minutes for requested meetings.
  • Use Quinnipiac’s database systems and budgeting software fully and effectively in adherence with University policies.
  • Create, organize and maintain a filing system for all pertinent data/information related to administration, faculty and staff.
  • Assist with the supervision of student workers.
  • Other duties as assigned.
Education Requirements:
  • High School Diploma or GED required
Qualifications:
  • Knowledge of secretarial procedures, including high proficiency in word processing
  • The ability to regularly compose non-routine correspondence
  • Exceptional organizational skills
  • Attention to detail
  • Proficiency with Microsoft Office - Word, Excel, Outlook
  • Knowledge of elementary accounting, ability to maintain simple line item budgets
  • Demonstrated ability to work with diverse populations and a commitment to diversity and inclusion
Special Instructions to Applicants:

Quinnipiac University is considering only those applicants who have valid authorization to work in the United States. Quinnipiac University does not sponsor employment based visas for this position.

Please note this is a Grade 6 position in the Clerical & Technical Unit, with an hourly rate of $23.52. This position requires the successful completion of a Microsoft Office skills test and background check.

TO APPLY:

Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position and Quinnipiac’s commitment to diversity and inclusion, and contact information for three references on the application form.

Quinnipiac University has a strong commitment to the principles and practices of diversity and inclusion throughout the University community and welcomes candidates who enhance that diversity.

Quinnipiac University is an Equal Opportunity Employer.

 

Advertised: Eastern Standard Time
Applications close:

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